PROGRAM ANALYST

Duties As a PROGRAM ANALYST, GS-0343-9, you will serve as the analyst and consultant for the management and administration of programs within the directorate or division.
Serves as key coordination point for all program requirements.
This work requires knowledge of management principles, organizational theory and techniques of analysis.
Knowledge of agency administrative guidance and operating procedures coupled with analytical ability is required to develop information required by the chief to determine feasibility and legality of proposed program and operational plans.
The position requires a defined focus of a specific functional area, i.
e.
, personnel, logistics, training, operations, etc.
Incumbent performs duties necessary to accomplish program analyst functions and provide for customer services in support of programs essential to state Army or Air National Guard daily readiness missions.
1.
Reviews, evaluates and analyzes obligations and expenditures.
Prepares directorate or division summaries from reports submitted by Major Subordinate Commands (MSC)*.
Summarizes and interprets significant data collected and relates this data to the organizations program actions; identifies and analyzes deficiencies in resource consumption, training, workload and scheduling, and valuates deviations from standards, plans, and estimates to determine cause and impact on missions.
Assists management in interpretation and utilization of reports and information provided.
Develops various visual media to present trends, performance status, capability and related management information.
Aids functional areas in identifying areas of record documentation and procedures that can be streamlined, combined or improved and initiates methods to operate under the new or revised system.
Implements management control plans.
2.
Provides recommendations to subordinate organizations for proper management of programs.
Recommends funding allocations and monitors expenditure to ensure allocations are being utilized as planned and are not being exceeded.
Adjusts allocations as needed.
Report expenditure status to management and National Guard Bureau (NGB) as required.
Based on budget guidance received from higher headquarters, develops an annual budget for programs.
Reviews prior and current budgets/funding trends, compiles funding projections and prepares funding recommendations.
Anticipates requirements for program funds by reviewing execution plans and recommends appropriate action such as reprogramming funds from one program to another to correct funding shortfalls.
This requires close coordination with major subordinate commands and comptroller personnel, and an in-depth understanding of the status of the projects and contracts, their completion status and their significance to ensure that the recommendations made will allow for the successful completion of management programs.
Reviews the status of program milestones requests payment of funds after it has been determined that the requirements have been properly satisfied.
3.
Researches and interprets personnel and training regulations, DA Pam's, Circulars, and NGB guidance.
Works concurrently with management to develop state program policies and procedures.
Provides advice and assistance to management on accountability and legality of operating programs.
As needed, makes MSC assistance visits to ensure policies and procedures are being adhered to.
Conducts training for proper management and accountability of programs.
Assists management in preparing guidelines and instructions to MSCs for development of the yearly State Operating Budget (SOB).
Reviews data on program requirements (e.
g.
manday requirements, commercial transportation requirements, temporary employment requirements, etc.
) to support and justify each separate program by appropriation/activity.
4.
Develops and prepares current year program spreadsheets.
Advises management on timing of obligations and expenditures for Cooperative Agreement service contracts, equipment acquisitions and other unusual commitments.
Verifies that obligations and expenditures occur on a timely basis IAW current year program and monthly schedule of obligations and expenditures.
Ensures resources are available and are being properly and effectively expended to support program objectives.
Monitors and tracks obligations and expenditures throughout the execution phase.
Investigates and prepares explanations of deviations from estimates or program objectives and develops recommendations to managers for budgetary adjustments.
Formulates and reviews all Annual Funding Guidance/Programs (AFG/AFP) ensuring obligation authority is not exceeded and budget adjustments are properly staffed.
Performs other duties as assigned.
Requirements Conditions of Employment CONDITIONS OF EMPLOYMENT & NOTES: 1.
Must be able to obtain and maintain the appropriate security clearance of the position.
2.
This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968.
An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
3.
Ability to establish effective professional working relationships with coworkers and customers, contributing to a cooperative working environment and successful accomplishment of the mission.
4.
May occasionally be required to work other than normal duty hours; overtime may be required.
5.
The duties and responsibilities of your job may significantly impact the environment.
You are responsible to maintain awareness of your environmental responsibilities as dictated by legal and regulatory requirements, your organization, and its changing mission.
6.
Participation in direct deposit is mandatory.
7.
For positions requiring the operation of motor vehicles, candidates must have a valid state driver's license.
8.
Certification Level 2: THIS IS A FINANCIAL MANAGEMENT Level 2 Certified position designated as such in accordance with the National Defense Authorization Act (NDAA) 2012, Public Law 112-81, Subtitle F-Financial Management, section 1051, amending 10 United States Code, section 1599d.
Incumbent of this position is required to comply with all Department of Defense and Department of the Army requirements of this certification program.
This certification requirement is a condition of employment for this position.
Failure to obtain this certification within the required time may subject the incumbent to adverse action.
Qualifications GENERAL EXPERIENCE: Experience, education, or training in administrative, professional, investigative, technical or other responsible work which demonstrates analytical ability and a practical and theoretical knowledge of the functions, processes and principles of management.
Experience using computer and automation systems.
SPECIALIZED EXPERIENCE: Must have at least 24 months experience which has provided a working knowledge of the National Guard organizational structures, functions, procedures, and techniques.
Experience analyzing, interpreting and developing policies and procedures of local management.
If your resume does not include a narrative description of how you meet the GENERAL, SPECIALIZED experiences, and OTHER requirements, you may lose consideration for this position.
Ensure that the Questionnaire is completed online in Application Manager.
NOTES TO CANDIDATES: a.
Include any volunteer work experience in your resume.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.
g.
, Peace Corps, AmeriCorps) and other organizations (e.
g.
, professional, philanthropic, religious, spiritual, community, student, social).
b.
Final selection will be based upon qualifications, suitability, and available manpower resources.
c.
This employer will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS) with information from each new employee's Form I-9 to confirm work authorization.
d.
Multiple vacancies may be filled from this announcement.
e.
If this announcement results in a temporary promotion for the selectee, it may become permanent at any time without further competition dependent on funding and manpower requirements.
f.
There are no relocation expenses authorized for this position.
Education There is no substitution of education for specialized experience.
Additional information If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (https://www.
sss.
gov/RegVer/wfRegistration.
aspx).
Benefits A career with the U.
S.
government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above.
Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement.
If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience.
If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position.
If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.
Benefits A career with the U.
S.
government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Opens in a new windowLearn more about federal benefits.
Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.
Contact the hiring agency for more information on the specific benefits offered.
Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits.
Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.
You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
Do not use a mobile device to upload documents.
To apply for this position, you must submit a complete Application Package which includes: Resume Your resume must be submitted in PDF format and must support the specialized experience described in this announcement.
If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
For qualifications determinations your resume must contain SALARIES, HOURS WORKED PER WEEK, AND THE DATES OF EMPLOYMENT FOR EACH JOB.
Example: $55,000 per year; 40 hours per week, January 2001-July 2009 or January 2001-present.
If your resume does not contain this information, your application will be marked as incomplete, and you will not receive consideration for this position.
If you are a CURRENT OR FORMER Federal employee, a copy of your most recent SF-50 is required.
The SF-50 must indicate proof of status (for example, whether you were a career or career-conditional employee); proof of duty station location, and identifies your position title, series, grade, step, salary, tenure, and type of service (Competitive or Excepted).
If you have previously held a higher grade and are applying based on that grade, you must provide a copy of the SF-50 showing you held the higher grade IN ADDITION to your last or most recent SF-50 indicating proof of current status.
If you are a prior Federal employee, you are responsible for enclosing a copy of at least 2 SF-50's to determine Time-in-Grade.
For example, a WGI/WGI SF-50 showing that you went from a step 1 to a step 2 would prove that you held the grade for at least 52 weeks.
Do NOT submit an award SF 50, Tenure change or a General Adjustment SF-50 for proof of Time in Grade.
Award/General ADJ SF-50's do not show a step change and do not prove you held the job for more than 52 weeks.
Current MSNG applicants can verify your eligibility, by retrieving a copy of your Notification of Personnel Action, Standard Form 50 (SF 50) from MyBiz, https://compo.
dcpds.
cpms.
osd.
mil OR eOPF, https://eopf.
opm.
gov/nationalguard/.
If you have recently retired from military service in the last 180 days, you must upload your retirement DD 214 with your application.
Veterans' Preference (if applicable): When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire.
Disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" AND required proof as stated on the form.
You must provide a legible copy of your MEMBER COPY 4 DD214(s) which shows dates and character of service (honorable, general, etc.
).
If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active-duty service which reflects the dates of service, character of service (honorable, general, etc.
), and dates of impending separation.
Documentation is required to award preference.
An SF-50 is not sufficient to adjudicate preference.
For more information on Veterans' Preference, please visit https://www.
fedshirevets.
gov/job/vetpref/index.
aspx.
If you are unable to provide the required documents, it is your responsibility to inform the hiring agency before the job closes.
Incomplete applications will not be considered.
: If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below.
To view the Occupational Questionnaire, click the following link: https://apply.
usastaffing.
gov/ViewQuestionnaire/12307233~ A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
To begin, click Apply to access the online application.
You will need to be logged into your USAJOBS account to apply.
If you do not have a USAJOBS account, you will need to create one before beginning the application.
Follow the prompts to select your resume and/or other supporting documents to be included with your application package.
You will have the opportunity to upload additional documents to include in your application before it is submitted.
Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position.
Complete the online application, verify the required documentation is included with your application package, and submit the application.
To verify the status of your application, log into your USAJOBS account (https://my.
usajobs.
gov/Account/Login), all of your applications will appear on the Welcome screen.
The Application Status will appear along with the date your application was last updated.
For information on what each Application Status means, visit: https://www.
usajobs.
gov/Help/how-to/application/status/.
Agency contact information Jay Johnson Phone 601-313-1840 Email jay.
w.
johnson34.
mil@army.
mil Address MS JFH MS G4 144 Military Drive Flowood, MS 39232 US Next steps Once your online application is submitted you will receive a confirmation notification by email.
Your application will be evaluated by the Human Resources Office to determine your eligibility for the position.
After the evaluation is complete, you will receive another notification regarding the status of your application.
Fair and Transparent The Federal hiring process is set up to be fair and transparent.
Please read the following guidance.
Equal Employment Opportunity (EEO) Policy Reasonable accommodation policy Financial suitability Selective Service New employee probationary period Signature and false statements Privacy Act Social security number request Required Documents Do not use a mobile device to upload documents.
To apply for this position, you must submit a complete Application Package which includes: Resume Your resume must be submitted in PDF format and must support the specialized experience described in this announcement.
If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
For qualifications determinations your resume must contain SALARIES, HOURS WORKED PER WEEK, AND THE DATES OF EMPLOYMENT FOR EACH JOB.
Example: $55,000 per year; 40 hours per week, January 2001-July 2009 or January 2001-present.
If your resume does not contain this information, your application will be marked as incomplete, and you will not receive consideration for this position.
If you are a CURRENT OR FORMER Federal employee, a copy of your most recent SF-50 is required.
The SF-50 must indicate proof of status (for example, whether you were a career or career-conditional employee); proof of duty station location, and identifies your position title, series, grade, step, salary, tenure, and type of service (Competitive or Excepted).
If you have previously held a higher grade and are applying based on that grade, you must provide a copy of the SF-50 showing you held the higher grade IN ADDITION to your last or most recent SF-50 indicating proof of current status.
If you are a prior Federal employee, you are responsible for enclosing a copy of at least 2 SF-50's to determine Time-in-Grade.
For example, a WGI/WGI SF-50 showing that you went from a step 1 to a step 2 would prove that you held the grade for at least 52 weeks.
Do NOT submit an award SF 50, Tenure change or a General Adjustment SF-50 for proof of Time in Grade.
Award/General ADJ SF-50's do not show a step change and do not prove you held the job for more than 52 weeks.
Current MSNG applicants can verify your eligibility, by retrieving a copy of your Notification of Personnel Action, Standard Form 50 (SF 50) from MyBiz, https://compo.
dcpds.
cpms.
osd.
mil OR eOPF, https://eopf.
opm.
gov/nationalguard/.
If you have recently retired from military service in the last 180 days, you must upload your retirement DD 214 with your application.
Veterans' Preference (if applicable): When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire.
Disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" AND required proof as stated on the form.
You must provide a legible copy of your MEMBER COPY 4 DD214(s) which shows dates and character of service (honorable, general, etc.
).
If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active-duty service which reflects the dates of service, character of service (honorable, general, etc.
), and dates of impending separation.
Documentation is required to award preference.
An SF-50 is not sufficient to adjudicate preference.
For more information on Veterans' Preference, please visit https://www.
fedshirevets.
gov/job/vetpref/index.
aspx.
If you are unable to provide the required documents, it is your responsibility to inform the hiring agency before the job closes.
Incomplete applications will not be considered.
: If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.
S.
Department of Education in order for it to be credited towards qualifications.
Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.
S.
Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help This job is open to National Guard & reserves Current members, those who want to join or transitioning military members.
The public U.
S.
Citizens, Nationals or those who owe allegiance to the U.
S.
Veterans