PROGRAM ADMINISTRATOR

JOB DESCRIPTION BACKGROUND The City of Jackson is the capitol and most populous city of the U.
S.
State of Mississippi.
Founded in 1821 as the site for a new state capital, the city is named after General Andrew Jackson, who was honored for his role in the Battle of New Orleans during the War of 1812 and would later serve as U.
S.
president.
It has had numerous musicians prominent in blues, gospel, folk, and jazz.
The city is also home to one of the most notable collections of museums any city has to offer.
The Mississippi Children’s Museum, Mississippi Museum of Natural Science, Mississippi Civil Rights Museum, Mississippi Museum of Art, Old Capital Museum, Museum of Mississippi History, Smith Robertson Museum are locations of some of the over 20 museums in the city.
Other notable locations are the Mississippi Coliseum, Thalia Mara Hall (home of the USA International Ballet Competition), and the Mississippi Veterans Memorial Stadium, home of the Jackson State Tigers Football Team.
The U.
S.
Census Bureau estimated the population of Jackson to be 153,7018 in 2020.
The 2018 adopted operating budget for the City is $647M and the capital budget is $691M.
On September 30, 2022, the City Council appropriated $250k in the 2022-2023 Annual Operating Budget to support the creation of a centralized grants management office under the direction of the Chief Financial Officer (CFO).
GENERAL DESCRIPTION The Chief Financial Officer of the City of Jackson is seeking an innovative leader to assist with the start-up, daily activities, projects and operations of the Grants Management Office: 1.
Serve as the contact point with all city agencies for grant-related fiscal matters.
2.
Coordinating proposals and budget development.
3.
Supporting the drafting of applications for competitive grant funds.
4.
Familiar with grants.
gov/and all state related sites and requirements.
The Grants Management Office will ensure unified and consistent applications of grant-related policies and procedures including: • Reporting information on grants sought and received.
• Identification of opportunities to increase departmental budgets and ensure adequate compensation for administrative costs.
• Strategic guidance and support to departments regarding available opportunities.
• Regular balancing of money drawn down on grants.
• Consistency of grants pursued in alignment with annual operating budget.
• Uniform application of all financial policies and procedures as well as consolidated source of information for auditing processes.
KEY RESPONSIBILITIES Essential duties and responsibilities This position is expected to: • Plan and administers various City public and private grants • Works under the administrative and policy direction of the Chief Financial Officer, Division of Administration • Implements a strategic approach to grant procurement by identifying, soliciting, and securing funding from public and private sectors matching the City's goals and objectives • Conducts a full range of activities required to research, identify, prepare, manage, and submit grant proposals to federal, state, foundation, corporate sources, or other funding agencies • Prepares renewal grant applications, proposals, and letters of intent/inquiry • Conducts research and analysis of City funding needs • Monitors funding websites for requests for proposals and notices of funding opportunities • Works collaboratively with designated City staff to develop clear and compelling proposals and report narratives addressing funding programs • Writes accurate proposals/applications in response to funding opportunities which strategically align department programs and projects with the goals of the funder • Demonstrates in depth understanding of City-wide activities and programs • Initiates and coordinates workgroups composed of internal and external stakeholders to develop program objectives, work plans, budgets, and partnerships • Manages assigned grants and assist Department Directors in post-award administration • Completes a variety of editorial, proofreading and writing projects to support the grant application • Organizes and maintains grant application database via grants management software.
• Maintains a calendar of grant deadlines and a filing system to archive documentation of drafts, revisions and approvals • Attends national, state, and local government conferences and private enterprise conferences regarding various grant opportunities.
• Communicates with other City of Jackson employees and departments, government officials, and administrators from other organizations and foundations verbally and in written form • Initiates and/or attends meetings with funders to obtain information about grant requirements, process, etc.
, as necessary • Under the direction of the Chief Financial Officer responds to requests for assistance from members of other city departments to identify available funding opportunities and gather information needed for proposals and reports • Performs related work as required QUALIFICATIONS Knowledge of: • Advance Knowledge of OMB Uniform Guidance, 2 CFR 200, etc.
required.
• Experience developing and delivering effective training programs.
• Expertise in Microsoft Excel, Munis or other grant tracking tools, preferred.
• Proven ability to handle confidential information with discretion.
• Experience working with diverse or vulnerable populations is strongly preferred.
• Knowledge of grant funding programs, including federal, state, foundation, corporate sources, or other funding agencies • Extensive knowledge of grant policies and issues • Considerable knowledge of planning and coordinating professional work • Knowledge of effective program organization, management, coordination, and grant writing • Experience in various methods of developing grant writing strategies, goals, and objectives • Considerable knowledge of grant processes and procedures, including application procedures, guidelines and requirements governing the grant.
• Driven by a service and satisfaction ethos.
• Self-motivated, able to juggle simultaneous projects and competing priorities.
• Demonstrated passion and commitment to working in nonprofit or government sectors.
• Availability to work outside of traditional business hours and to travel locally.
• Preferably fluent in English or other locally prevalent language.
Ability to: • Work independently with minimal supervision, managing multiple grant applications and grants with conflicting deadlines.
• Understand written sentences and paragraphs in work related documents.
• Form partnerships, make contacts and establish collaborative working relationships • Communicate effectively with internal and external stakeholders regarding a wide range of concerns, questions, and issues, both orally and in writing.
• Ability to exercise good judgment • Give full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Communicate effectively in writing as appropriate for the needs of the audience.
• Speak to others to convey information effectively.
• Use mathematics to solve problems.
• Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Understand the implications of new information for both current and future problem-solving and decision-making.
• Select and use training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
• Monitor/Assess performance of oneself, other individuals, or organizations to make improvements or take corrective action.
• Identify complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Conduct tests and inspections of products, services, or processes to evaluate quality or performance.
• Consider the relative costs and benefits of potential actions to choose the most appropriate one.
• Perform Systems Evaluation - Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system.
• Plan, organize, direct, and coordinate the work of other department staff.
• Develop and administer goals, objectives, and procedures.
• Read and understand clear and concise administrative and financial reports.
• Digest and review large and complex budgets.
• Analyze problems, identify alternative solutions, project conse¬quences of proposed actions and implement recommendations in support of goals.
• Research, analyze and evaluate new service delivery methods, procedures, and techniques.
• Interpret and apply Federal, State, and local policies, procedures, laws and regulations.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Follow all safety rules and regulations of the department to which assigned.
Experience: • Minimum seven (7) years of experience in federal grant administration.
• Substitutions will be considered for program and finance professionals who have substantial experience administering federal grant-funded programs or budgets.
Training: • Bachelor’s degree in a relevant field (e.
g.
, business, government or nonprofit administration, accounting, finance, etc.
) is required.
Post-graduate degree in a relevant field is strongly preferred.
• Substitutions, including certifications, will be considered for individuals with substantial relevant experience.
Residency Requirement o Must establish permanent residence within the incorporated boundaries of the City of Jackson within the six (6) months after date of employment.
License or Certificate o Possession of, or ability to obtain, an appropriate, a valid driver's license or State-issued identification card.
OFFERS OF EMPLOYMENT Prior to appointment, we will verify education, driver’s license and/or professional licenses/certifications claimed by the applicant to qualify for the position.
If selected for hire, applicants must provide original documents of their qualifying credentials to recruitment team prior to onboarding with the City of Jackson.
Offers of employment are required to be withdrawn for applicants who are found to have misrepresented their credentials during the application process.
Position : 10002017 Code : 313-1 Type : INTERNAL & EXTERNAL Location : MAYOR LUMUMBA Grade : RANGE 38 Group : MAYORS OFF Job Class : PROGRAM ADMINISTRATOR Posting Start : 06/26/2023 Posting End : 12/31/9999 HOURLY RATE RANGE: $35.
17-$42.
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